{"id":921,"date":"2016-08-31T06:14:06","date_gmt":"2016-08-31T06:14:06","guid":{"rendered":"http:\/\/www.immediate-effects.com\/en\/?p=921"},"modified":"2017-03-27T09:30:47","modified_gmt":"2017-03-27T08:30:47","slug":"prowork-crash-course-5-easy-steps-get-started","status":"publish","type":"post","link":"https:\/\/www.immediate-effects.com\/en\/prowork-crash-course-5-easy-steps-get-started\/","title":{"rendered":"ProWork crash course – 5 easy steps to get started"},"content":{"rendered":"

ProWork<\/a>\u00a0(process work) is a complete system for relieving your brain of a lot of the work it is currently doing, which will enable you to relax and as a result of that become more productive and reduce your stress level. Here is a quick review of how ProWork works, in 5 easy steps.<\/p>\n

1. Clear Your Mind<\/strong>
\nRecord all your commitments to free up mental energy and start accomplishing things.<\/p>\n

Write down everything in every aspect of your life that you want to get done – now, next year, or sometime in your life. Write down every thought, every idea, every to-do and get them out of your head. A free mind can focus like a laser on the task at hand. Also, a free mind allows you to sleep, if currently you are up at night worrying about something.<\/p>\n

2. Empty Your Inbox<\/strong>
\nBreak tasks down into actionable steps.<\/p>\n

Once you’ve compiled your list of unfinished business, it’s time to process each and every item. By “process,” I mean that you have to determine a Next Action: the very next thing you need to do, either to resolve an issue or at least keep it moving toward completion. Many items you’ll only need to file-or throw away.<\/p>\n

What does a next-action look like? Let’s say you want a room makeover, the first step could be to stop by the paint store and get a colour pallet.<\/p>\n

Some rules:<\/strong>
\n– Address things one at a time, beginning with the top item in your pile and working your way down. Don’t move on to the next item until you have determined what next-action is required.<\/p>\n

– If a next-action can be completed in less than two minutes, do it right way, the first time you have the item in front of you.<\/p>\n

– For any item longer that two minutes, you can either delegate it to somebody else, or simply defer it to your “trusted system” – the combination of calendar, file folders, and action-item lists that form the backbone of ProWork<\/p>\n

3. Feed Your “Trusted System”<\/strong>
\nPut all those next-actions into a\u00a0system<\/strong>\u00a0that enables you to get them all done. A system is essentially a list management tool, such as your Time-Planner or Filofax, but also\u00a0Software like Outlook\u00a0or Lotus Notes are great list management tools if you use the Action pane.<\/p>\n

Record Projects<\/u>. A “project” is anything that requires more than one step, and you should keep a separate file for each.<\/p>\n

Organize by Context<\/u>. Organize actions into separate lists defined by the circumstance required to complete them (on the phone, online, at your office desk, at home, or while running errands). The idea is that you’ll move more quickly through a single kind of action than if you keep switching back and forth between mental modes, technologies, and\/or physical locations.<\/p>\n

Keep a “backburner” list<\/u>. Record and regularly review projects that you hope to accomplish someday, even if there is no urgency-or time-for them right now. It’s fine to leave them right where they are, but creating the list and defining the item as currently undoable, frees up mental energy that can be used elsewhere.<\/p>\n

Keep a “waiting for” list<\/u>. What deliverables are you expecting, whether from your boss, spouse, or direct reports? Allen recommends tracking these in a separate list. Some practitioners further organize their pending file by person and\/or organization, so that they can go over everything in a single interaction.<\/p>\n

With your trusted system, it’s easy to create projects, contexts, and insert tasks in them.<\/p>\n

4. Your Weekly Review and Preview<\/strong>
\nSet aside time each week to review your action lists.<\/p>\n","protected":false},"excerpt":{"rendered":"

ProWork\u00a0(process work) is a complete system for relieving your brain of a lot of the work it is currently doing, which will enable you to relax and as a result of that become more productive and reduce your stress level. 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